Job coordination is the work that involves aligning the activities of various departments or teams and clearly defining their roles and coverage and ensuring that activity is communicated in a timely manner. Job coordination sits at the operational level, while exception management entails decision-making, strategic planning, etc. Job coordination creates the reality of ensuring people do not waste time, and that their activities fit together seamlessly (Denton, 2017). In construction projects it is very important to coordinate all the work activities of the architect, engineer, contractor, etc. to ensure no conflict of work and rework.
Why is job coordination important?
Job coordination allows everyone to be more productive because they know who is doing what and when, everyone sticks to their role, and they know when their activity affects someone else. Because when people are clear about what they are responsible for, and when they know what they are responsible for will impact someone else, things get done faster and better.
For example, good job coordination enhances communication; whenever people know precisely what’s going on, with fewer misunderstandings, all parties have a greater chance to succeed and demonstrate quality and efficiency with their work; better co-ordination means fewer misunderstandings, turn-around errors, and inaccurate actions.
Secondly, we can improve resource use: time, budget, and labor; good job coordination means less waste.
Good Job Coordination helps everyone work to deadlines whilst producing high quality outputs.
Best Practices
Assigning role direction is the foundation of good coordination; it is important that all team members know the expectations of them. Secondly, there needs to be a mechanism for tracking the activities through regular meetings or through Virtual contact, but an updated progress report is good for coordination. Remember to prioritize; make sure those activities that are critical are given the focus.
Utilizing project management software such as plaky, will greatly assist department tasks being tracked and differential work completed efficiently because work is not repeated.
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